Responsibilities

• Support Hong Kong and Mainland China Administration Team to provide full spectrum of corporate administration services, as well as ensure a smooth office operation in the areas of office supplies, facilities management, general administrative support and office security etc.
• Be the key contact point for external services providers and to ensure SLAs are delivered in line with expectations
• Supervise local team on supporting company meetings, events and activities
• Contribute to Health and Safety of office environment
• Lead and coordinate with cross-functional parties to execute group projects & procurement; ensure successful project deliveries in both headquarters and local projects
• Plan, organize and coordinate any assigned moves/relocation/restack activities
• Contribute to the development of Change & Category SME models; translate and support the introduction of new processes and systems
• Regularly review and update the administration policies and operational procedures
• Contribute towards the corporate objectives and targets such as sustainability and wellbeing

Requirements

• Degree holder in Facilities Management, Business Administration or relevant disciplines is preferable
• Minimum 6 - 8 years' relevant working experience with administrative project experience gained from sizeable companies
• Experience in leading office renovation and relocation projects is a MUST
• With China exposures, vendor experience, group sourcing & procurement as well as participating in facilities outsourcing model will be an advantage
• Excellent oral, written and presentation skills in English, Chinese and Putonghua
• Fully conversant with Microsoft Office software packages (including Outlook, Excel, Word and PowerPoint) and Microsoft Teams
• Occasionally travel to China may require